PRIVACY POLICY

1. WHAT DOES THIS PRIVACY POLICY MEAN?

This Privacy Policy (hereinafter - privacy policy) provides information on how the UAB “Dotnuva Seeds” processes your personal data. 

2. ABOUT UAB “DOTNUVA SEEDS”

UAB "Dotnuva Seeds" (hereinafter - Dotnuva Seeds), legal entity code: 306313873, registered office address: Tilto st. 2C, Dotnuva LT-58373, Kėdainiai district, e-mail mailing address: [email protected], is part of the AB Akola group of companies and the manager of your personal data. 

In some of the following cases, Dotnuva Seeds may be a joint controller of your personal data with other company(s) of the AB Akola Group.

3. WHAT IS PERSONAL DATA?

Personal data is any information collected about a data subject by Dotnuva Seeds, which may be used for identifying the data subject. Personal data includes any information, including the data subject’s full name, surname, address, IP address, etc.

4. WHAT KIND PERSONAL DATA DO WE PROCESS AND WHY? 

The Dotnuva Seeds process your personal data for the following purpose. 

4.1. Communication with customers

• If you agree (subscribe to the newsletter, tick the box when signing the contract), Dotnuva Seeds processes the following personal data for the purpose of direct marketing: name, surname, email address, telephone number. These personal data are processed based on your consent and stored for 3 (three) years after consent. Each time a direct marketing message is sent, you will be given the opportunity to opt-out of direct marketing messages by email or other specified means. If you have not given your consent to direct marketing, but you are a customer of Dotnuva Seeds (you have purchased our goods or ordered our services in the last two years) on the basis of a legitimate interest in marketing (Article 69 of the Electronic Communications Act), Dotnuva Seeds may send you offers or newsletters for similar goods or services. For this purpose, Dotnuva Seeds processes the following personal data: name, surname, e-mail address, telephone number. This personal data is processed for 2 (two) years (5 (five) years if you have purchased machinery) from the date of purchase of goods or services. Each time we send you an offer, you will be given the opportunity to opt-out of direct marketing communications by email or other specified means. 
• Information you provide to Dotnuva Seeds through social media when you visit our accounts (including messages, "Like" boxesLike“) naudojimą, bei kitą komunikaciją), mes kontroliuojame bendrai su socialinių tinklų valdytojais, kaip bendri asmens duomenų valdytojai.
• Currently, Dotnuva Seeds has the following accounts:
  • Facebook “Dotnuva Seeds”. If you have any questions about how your personal data are processed on that social media site, please read their privacy policy at https://www.facebook.com/privacy/explanation and contact the service provider directly.
  • Instagram “Dotnuva Seeds”. If you have any questions about how your personal data are processed on that social media site, please read their privacy policy at https://help.instagram.com/519522125107875 and contact the service provider directly.
  • Linkedin “Dotnuva Seeds, UAB”. If you have any questions about how your personal data are processed on that social media site, please read their privacy policy at https://www.linkedin.com/legal/privacy-policy and contact the service provider directly.
  • Youtube “Dotnuva Seeds”. If you have any questions about how your personal data are processed on that social media site, please read their privacy policy at https://policies.google.com/privacy and contact the service provider directly.
  • We recommend that you read the privacy notices of third parties and contact the service providers directly if you have any questions about how they use your personal data.

4.2. Contracts administration

• For the purpose of evaluating the client's ability to fulfill the contract, Dotnuva Seeds processes the following personal data: name, surname, personal identification number, addresses of declared and actual residence, date of declared residence, telephone number, personal document data (number, date of issue, etc.), information about available movable and immovable property, real estate register data, information from property seizure and mortgage registers, credit rating and settlement history. These personal data are processed on the basis of contract performance. Data that are not necessary for the conclusion of the contract are destroyed after the evaluation, and other personal data are stored for 10 (ten) years after the conclusion of the contract. Dotnuva Seeds does not collect all specified data when assessing the customer's ability to fulfill contracts, the amount of personal data collected depends on the form of the contract and the selected form of payment (immediate payment or delayed payment, etc.). In this case, Dotnuva Seeds is the joint controller of your personal data with AB Linas Agro (legal entity code: 147328026, registered office address: Smėlynės st. 2C – 3, LT – 35143, Panevėžys, e-mail address: [email protected]), UAB "Dotnuva Baltic" (legal entity code 261415970, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]), UAB "Dotnuva Rent" (legal entity code: 161452398, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]).
• For the purpose of concluding and executing purchase, sale and service contracts, Dotnuva Seeds processes the following personal data: name, surname, personal identification number, personal document data, e-mail address. postal address, address of place of residence, telephone number, marital status, bank account number, VAT payer code, land plot document data, farmer's certificate number, number of the list of registered feed business entities, data on concluded transactions and their execution. These personal data are processed on the basis of the conclusion and performance of the contract and are stored for 10 (ten) years after the contract expires. In this case, Dotnuva Seeds is the joint controller of your personal data with AB Linas Agro (legal entity code: 147328026, registered office address: Smėlynės st. 2C – 3, LT-35143 Panevėžys, e-mail address: [email protected]), UAB "Dotnuva Baltic" (legal entity code 261415970, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]), UAB "Dotnuva Rent" (legal entity code: 161452398, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]).
• For the purpose of providing payment deferrals to customers, Dotnuva Seeds processes the following personal data: name, surname, bank account number, payment schedule. These personal data are processed on the basis of contract performance and are stored for 10 (ten) years after the contract expires. In this case, Dotnuva Seeds is the joint controller of your personal data with AB Linas Agro (legal entity code: 147328026, registered office address: Smėlynės st. 2C – 3, LT- 35143 Panevėžys, e-mail address: [email protected]), UAB "Dotnuva Baltic" (legal entity code 261415970, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]), UAB "Dotnuva Rent" (legal entity code: 161452398, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]).
• For the purpose of debt administration, Dotnuva Seeds processes the following personal data: name, surname, address, date of birth, amount of debts and circumstances. These personal data are processed on the basis of a legitimate interest in ensuring the performance of contracts and are stored for 10 (ten) years after the completion/expiration of the contract. In this case, Dotnuva Seeds is the joint controller of your personal data with AB Linas Agro (legal entity code: 147328026, registered office address: Smėlynės st. 2C – 3, LT-35143 Panevėžys, e-mail address: [email protected]), UAB "Dotnuva Baltic" (legal entity code 261415970, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]), UAB "Dotnuva Rent" (legal entity code: 161452398, registered office address: Parko st. 6, LT-58350 Akademijos mstl., Dotnuva sen., Kėdainių r. sav., e-mail address: [email protected]).

4.3. Customer request administration

For the purpose of administering requests for goods and services on the Website, Dotnuva Seeds processes the following personal data: name, e-mail, information provided in the request. This personal data is processed based on a legitimate interest to communicate with customers and stored for 1 (one) year from the request's solution. 

4.4. When Dotnuva Seeds carries out video surveillance 

For the purpose of ensuring the security of persons and property (video surveillance), Dotnuva Seeds processes the following personal data: images of objects in the field of view, including images of people, their location and movement through areas covered by cameras, belongings carried, behavior and other related information (date and time). This data will be kept for 14 (fourteen) days. Data subjects are informed about the places where video surveillance is carried out in the area of Dotnuva Seeds by means of warning signs. 

4.5. Recording of telephone conversations

For the purpose of ensuring the quality of provided services (recording of telephone conversations) Dotnuva Seeds processes the following personal data: information provided during the call (name, surname, order number, etc.). This personal data is processed based on a legitimate interest in ensuring the quality of services provided and avoiding incidents and is stored for 6 (six) months after the phone call. 

4.6. Recruitment

In the selection of candidates for vacancies Dotnuva Seeds processes the following personal data: name, surname, education, work experience and other information provided by the person in his/her CV and motivation letter. This personal data is processed for the legitimate interest of the candidate's selection and based on your consent and is stored for 3 (three) months from the date of employment. 

If you are not selected for further selection, the CV shall be stored only with your separate consent and, in the absence of consent, shall be destroyed within 1 (one) month of the end of the selection process.

4.7. Verification of compliance with international sanctions and restrictive measures

Due diligence on business partners requires the completion of a Business Partner Familiarisation Questionnaire and Business Partner Declaration. For this purpose, Dotnuva Seeds processes the following personal data: for the person acting on behalf of the business partner: name, surname, position, signature, for the representative of the legal entity: name, surname, date of birth, nationality, residential address, telephone number, e-mail address, address of the business partner. the name, surname, nationality, date of birth, the name, surname, date of birth, size of the shares, the name, surname, date of birth, nationality, percentage of ownership, and the personal data contained in the copies of the documents requested. In addition, information on the Data Subjects included in the verification is collected from publicly available information sources, including but not limited to public registers, public media and other sources. 

The personal data referred to above is processed on the basis of legitimate interest for the purpose of getting to know our partners and is retained for a period of at least 5 (five) calendar years from the end of the verification exercise. 

For the processing of personal data Dotnuva Seeds has used the data processing tool of the Data Processor UAB "iDenfy" (legal entity code 304617621, address Gričiupio g. 7-212, LT-51372 Kaunas). 

4.8. In the implementation of statutory obligations related to the organisation of activities

In order to ensure the proper implementation of obligations, Dotnuva Seeds processes the following personal data of shareholders, members of the management body, final beneficiaries and other interested persons: name, surname, personal identification number, place of residence, date of election, copy of the final beneficiary's passport, information on the participation of the permanent beneficiary and his/her close relatives in the political activity, personal data contained in the decisions of the Board of Directors and the General Shareholders' Meeting, protocols and authorisations. Personal data are processed in the exercise of a legal obligation or legitimate interest and, in individual cases, on the basis of consent. 

Personal data processed for this purpose shall be kept for the time prescribed by law. 

4.9. For the implementation of statutory obligations related to the detection of infringements and sustainability

Ensuring adequate protection of whistleblowers, prevention of corruption, implementation of equal opportunities, protection of human rights, and other sustainability factors Dotnuva Seeds processes the following personal data of the persons concerned: name, surname, telephone number, e-mail address, content of the notification or other informative text, evidence of the infringement you have provided: video and/or sound recordings, photo, screenshot, communication or other. Personal data is processed in order to comply with a legal obligation or legitimate interest.

Personal data processed for this purpose shall be kept for the time prescribed by law.

4.10. Our website and cookies used

When you visit Dotnuva Seeds Website, we may place cookies on your device. Cookies are small, often encrypted text files which we place on your browser or hard disc on the basis of your consent. We use different cookies for different purposes as they help us to identify you among other Dotnuva Seeds Website users. This allows us to make your experience of using our website far more pleasant and to improve it.

We use the following cookies:

• Strictly necessary cookies. 
  • These cookies are essential for our website to operate. Such cookies process data on the basis of proper performance of the agreement when you visit the website, while we ensure the safety and quality of such visit. Cookies that allow you to log in to access secure areas of our website or to hold your items in your cart while shopping online, or to use electronic accounting systems are examples of strictly necessary cookies.
• Analytical and/or performance cookies. 
  • They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users easily find what they are looking for. Data collected by these cookies is processed on the basis of your consent.
• Functionality cookies. 
  • These cookies are used to remember choices you made in the past when you re-visit our website so as to provide you personalised or enhanced features that you select. Data collected by these cookies is processed on the basis of you consent.

5. HOW IS YOUR PERSONAL DATA PROCESSED?

Your personal data will be processed in accordance with the General Data Protection Regulation (GDPR). We will manage your personal data responsibly and securely. When identifying the means of personal data processing and in the course of such processing, the Dotnuva Seeds undertakes to implement appropriate technical and organisational measures for protecting your personal data from accidental or unlawful destruction, damage, modification, loss, disclosure or any other kind of illegal handling and to adopt proper measures taking into account the risks around your personal data processing.

6. WHO CAN WE DISCLOSE YOUR PERSONAL DATA TO?

We may disclose information about you to our employees, intermediaries, service providers, such as debts administrators or debt recovery companies, archiving service providers, marketing services, IT service providers or subcontractors, if necessary for the purposes set forth in this Privacy Policy. 

We may also transfer your data for the purpose of internal administration, on the basis of the Joint Managers Agreement or with your consent, within the group of companies of the AB Akola Group (AB Linas Agro, UAB Dotnuva Baltic, UAB Geoface, UAB Dotnuva Rent etc.). The joint controllers have contractually defined the obligations applicable to the parties and will process the personal data received in accordance with the applicable personal data protection requirements.

Structure of the group of companies and changes: https://www.akolagroup.lt/grupes-struktura/. 

We may disclose your personal data to data processors who provide us with services (perform work), i. e. IT service providers, auditors, lawyers, consultants, and process your data on behalf of Company as a data controller. 

Data processors will be allowed to process your personal data solely based on our instructions and only to the extent necessary. We will take all necessary steps to ensure that our data processors implement the appropriate organizational and technical measures to ensure safety and confidentiality of your personal data. 

Your data may also be transferred to public bodies or institutions or other persons who are statutorily entrusted with certain functions. 

In addition, we may disclose your information in the following cases:

• If required to do so by law;
• In order to protect our rights or interests (including the case when your personal data is disclosed to others for debt recovery purposes);
• When intending to sell any of the Company’s business or assets, we are asked to disclose your personal data to potential buyers of such business or assets.

7. WHAT ARE YOUR RIGHTS? 

This section gives information about your rights associated with the processing of your personal data by the Dotnuva Seeds and about how such rights may be exercised. If you want more information about your rights or want to exercise them, please contact us at the e-mail address given in this Privacy Policy.

7.1. Right of access to your personal data

In order for you to understand how we use your personal data and to suffer no inconvenience on that account, you may contact us at any time to ask whether any of your personal data is processed by us. If your personal data is stored or used by us in whatever way, you have the right of access to such data. In order for you to exercise such right, please send us your written request at the e-mail address given in this Privacy Policy. We may ask you to confirm your identity in order to grant your request, which should be submitted by you acting reasonably and in good faith. 

7.2. Right to withdraw consent

You have given us your explicit consent to process your personal data, which may be withdrawn by you at any time by sending us an e-mail at the address given in this Privacy Policy. 

7.3. Right to request more information

We hope you understand that it is very difficult to discuss all possible ways how personal data may be collected and used. Therefore, we try to provide as clear and complete information as possible and update this Privacy Policy if changes are made to the use of personal data. Nevertheless, if you have any questions regarding your personal data use, we will be happy to answer them or to provide you with further information that we are allowed to disclose. Please contact us if you have any specific questions or have not understood the information presented in this Privacy Policy.

7.4. Additional rights

Below, please find information about your additional rights that may be exercised by you as follows:

• You have the right to request us to correct any inaccuracy of your personal data. In that case, we may ask you to confirm the corrected information.
• You have the right to request us to erase your personal data. This right may be implemented in the cases described in Article 17 of the GDPR.
• You have the right to request us to restrict/refrain from processing your personal data.
• You have the right to data portability if processing of such data is carried out by automated means and we have obtained such data from you based on your consent or for the purpose of concluding the agreement. If you opt to exercise this right, we will transmit at your request a copy of the data submitted by you.
• You have the right to object to processing of your personal data pursuant to Article 21 of the GDPR.

8. HOW CAN YOU EXERCISE YOUR RIGHTS?

To enforce your rights, you may submit requests, complaints or claims to us in writing in any of the following ways:

• By sending e-mail: [email protected];
• By post to Tilto g. 2C, LT-58373 Dotnuva, Kėdainių r. sav.;
• By coming to UAB "Dotnuva Seeds", Tilto g. 2C, LT-58373 Dotnuva, Kėdainių r. sav.

We will respond to your request, complaint or claim in writing in accordance with the applicable laws and will do our best to provide you with information within the shortest time possible but in no event later than within 30 (thirty) days after receiving your request.

If you contact us, we may process the data you provide to us, i.e. name, surname, email address, telephone number, date and text of the correspondence in accordance with the procedures set out in this Privacy Policy. Please note that we may need to contact you by post, email or telephone. Please notify us of any changes to your personal data.

If having received your request, complaint or claim we have doubts about your identity, we may ask for your identity document.

If we fail to provide you with the necessary information and/or should you have complaints about how your personal data are processed, you may approach Lithuanian State Data Protection Inspectorate (www.vdai.lrv.lt) by filing a complaint.

9. RESPONSIBILITY

You are responsible for the confidentiality of your or your children’s data submitted and for ensuring that such data is accurate, correct, and complete. You should inform us immediately by e-mail if changes are made to the data you have submitted. Therefore, we will not be held liable for damage resulting from your failure to provide correct or complete personal data or to give us notice of changes made to such data.

10. CHANGES IN OUR PRIVACY POLICY

We may update or amend this Privacy Policy at any time. Such updated or amended Privacy Policy will take effect from the date of being published on our website. You should check our website occasionally to make sure that you see the latest version of our Privacy Policy.

Each time our Privacy Policy is updated, we will inform you of all changes that we deem significant by posting them on the website. You may look at the "Update Date" listed at the bottom to find out when the Privacy Policy was last updated.

This Privacy Policy was last updated on: 2024-07-31